Executive Assistant

They are now looking for an experienced Execuitve Assistant to provide comprehensive, timely and accurate support to one or more Senior Executives. You will have a focus on providing an efficient and responsive administrative service, regularly liaising with heads of departments as well as external clients and stakeholders

• Organise and maintain the diaries; attending weekly meetings to discuss priorities.
• Manage all incoming emails and post as appropriate, taking initial control of incoming mail; 
• Accept and make calls on behalf of the Executive(s) and manage incoming calls that do not require their personal attention;
• Manage all diary requirements for the Executives(s) for internal and external meetings;
• Manage all business travel arrangements and accommodation requirements for the Executives(s) and for the wider business when required;
• Produce all documents and management information on behalf of the Executives(s);
• Manage expenses for the Executives(s) utilising the Company online system;
• Build strong relationships with other Executive Assistants across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed.
• Arrange all meetings including but not limited to; Team meeting, meetings with external parties, regular 1:1 and appraisal meetings, and any other meetings as appropriate.
• Build strong relationships with various internal and external stakeholders across the business, to order achieve the above.
• Ensure the Executive(s) are briefed and prepared for all engagements, travel and meetings in advance.
• Circulate any papers required for the meetings in advance.
• Ensure all meeting minutes and action points are recorded accurately and circulated to the appropriate individuals in a timely manner.

About You:

• Previous experience in an Executive Support role for a senior manager or Director.
• Discretion, tact and confidentiality
• Experience of working within a fast-paced client facing environment; 
• Extensive experience of working with Microsoft Office products, including Word, Excel, Outlook and PowerPoint;
• Experience of delivering accurate, relevant and timely information.
• Experience of working in an environment of significant change.
• Experience of working in a financial services environment (desirable)

Skills & Qualifications:

• Ability to maintain trust and confidentiality at all times.
• Excellent interpersonal and communication skills
• Excellent diary management, multi-tasking, planning and organisational skills.
• Ability to communicate clearly and accurately with varying levels of colleagues and contacts
• Professional etiquette and communication, both oral and written
• High level of data entry and use of technology.
• Ability to anticipate requests, solve issues as they arise, and reprioritise tasks
• Ability to make clear and timely decisions.
• Flexibility to adapt to the changing needs of the business.
• Excellent accuracy and attention to detail
• Ability to work on own initiative and prioritise workload and that of others.
• Proven ability to work under pressure and to tight deadlines.

Benefits:

• 25 working days in addition to the normal  Bank Holidays, in addition 1 extra day’s holiday for each year of service up to 28 days.
• Holiday buy and sell scheme where you have the opportunity to buy an additional 5 days holiday per year. 
• Group Life Assurance
• Group Pension Scheme
• Private medical Insurance
• Group Income Protection
• Hybrid working