Junior Executive Assistant

This is an excellent opportunity to join a well-respected and forward-thinking Financial Services company, committed to providing the very best advice through a top-quality team. From their support teams, right up to management, they pride themselves on having the correct work ethos and culture needed to provide an excellent customer experience.

The business is looking for a Junior Executive Assistant to provide comprehensive, timely and accurate support to one or more Senior Executives.

You will have a focus on providing an efficient and responsive administrative service, regularly liaising with heads of departments as well as external clients and stakeholders.

This is a hybrid role providing split weeks between home and the office.

• Organise and maintain the diaries; attending weekly meetings to discuss priorities.
• Manage all incoming emails and post as appropriate, taking initial control of incoming mail.
• Accept and make calls on behalf of the Executive(s) and manage incoming calls that do not require their personal attention.
• Manage all diary requirements for the Executive(s) for internal and external meetings.
• Manage all business travel arrangements and accommodation requirements for the Executive(s) and for the wider business when required.
• Produce all documents and management information on behalf of the Executive(s).
• Manage expenses for the Executive(s) utilising the Company online system.
• Build strong relationships with other Executive Assistants across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed.
• Arrange all meetings including but not limited to; Team meeting, meetings with external parties, regular 1:1 and appraisal meetings, and any other meetings as appropriate.
• Build strong relationships with various internal and external stakeholders across the business, to order achieve the above.
• Ensure the Executive(s) are briefed and prepared for all engagements, travel and meetings in advance.
• Circulate any papers required for the meetings in advance.
• Ensure all meeting minutes and action points are recorded accurately and circulated to the appropriate individuals in a timely manner.
• Any other tasks or activities as and when required.
• Produce project plans in conjunction with the Executive(s), as and when required.
• Maintain project plans and assist the Executive(s) in tracking ongoing achievement of plans, recording key milestones.

About you:

Essential

• Previous experience in an Executive Support role for a senior manager or Director.
• Discretion, tact and confidentiality
• Experience of working within a fast-paced client facing environment;
• Extensive experience of working with Microsoft Office products, including Word, Excel, Outlook and PowerPoint;
• Experience of delivering accurate, relevant and timely information.
• Experience of working in an environment of significant change.

Desirable

• Experience of working in financial services environment.

Skills & Qualifications:

• Ability to maintain trust and confidentiality at all times.
• Excellent interpersonal and communication skills
• Excellent diary management, multi-tasking, planning and organisational skills.
• Ability to communicate clearly and accurately with varying levels of colleagues and contacts
• Professional etiquette and communication, both oral and written
• High level of data entry and use of technology.
• Ability to anticipate requests, solve issues as they arise, and reprioritise tasks
• Ability to make clear and timely decisions.
• Flexibility to adapt to the changing needs of the business.
• Excellent accuracy and attention to detail
• Ability to work on own initiative and prioritise workload and that of others.
• Proven ability to work under pressure and to tight deadlines.
• Excellent accuracy and attention to detail
• Excellent telephone manner
• Ability to work as part of a team and unsupervised
• Process Driven - always looking  for smarter ways of working

Desirable:

• Relevant qualifications related to Employee Benefits or Financial Services

Benefits:

• 25 working days in addition to the normal  Bank Holidays, in addition 1 extra day’s holiday for each year of service up to 28 days.
• Holiday buy and sell scheme where you have the opportunity to buy an additional 5 days holiday per year.
• Group Life Assurance
• Group Pension Scheme
• Private medical Insurance
• Group Income Protection