(Hybrid 2-3 days in Horsham office)
We are representing a dynamic, market leading organisation that is going through an exciting period of growth. The business creates bespoke, cloud-based technology solutions to support Financial Services firms. This unique combination of wrap platform, discretionary and investment management allows its clients to deliver a high-class service to their clients. They are looking for an experienced HR Coordinator to join their team.
In this role you will be reporting to the Senior HR Business Partner, this role is responsible for the provision of accurate, efficient support and co-ordination of activities to the HR Team. As part of this role, you’ll ensure the smooth running of systems support within the HR team on the Applicant Tracking System (ATS), Employee Systems and those associated with SM&CR, as well as providing comprehensive HR support to the wider HR team and employees. This role will provide co-ordination, compliance, and monitoring of SM&CR (Senior Managers and Certification Regime) processes, ensuring changes are noted and processed accurately and in a timely manner
The Role
- Manage and co-ordinate the recruitment process including job vacancies administration on the ATS, on the company careers page and other social media platforms that we utilise
- Ensure applications are uploaded within agreed timescales, communicated efficiently to the hiring manager and all resulting actions are co-ordinated and executed in a timely manner
- Maintain recruitment logs to ensure accurate and up to date information is available for the HR team, IT team and hiring managers.
- Responsible for the timely submission for Pre-Screening checks for new employees, ensuring communication with the screening agent for speedy resolution on any queries
- Carry out Right to Work checks and manage outcomes appropriately and in line with legislation
- Responsible for the preparation of contracts, offer packs and welcome emails for successful candidates
- Ensure all HR processes are managed and communicated in a timely and appropriate manner
- Responsible for collation and maintaining all staff information and evidence required on
- SM&CR database, including and not limited to: interview notes, screening checks, regulatory references, evidence of qualifications, competency assessments, annual declarations, training records, CPD logs, disciplinary records, conduct breaches
- Support the HR team in coordinating Employee Relations (ER) cases, responding to first line queries and providing support with other ad-hoc duties such as notetaking and exit interviews
- Liaise with payroll on new starters
- Monitor and provide regular updates to HR, Compliance and Business Heads regarding any
- issues and deliver all appropriate activity in support of SM&CR
- Processing regulated references liaising with Compliance as and when appropriate
- Co-ordination of fitness and proprietary assessments for all SMs and CPs
- Promotion and maintenance of HR Intranet page
- Annual review of policies and procedures to ensure they remain compliant and updated in line with legislation
- Ensure all HR processes and changes are reviewed with a SM&CR lens to ensure correct
- application of the regulatory requirements for SMR or Certified Function staff
About You
- Minimum 2 years’ experience in HR role
- CIPD Level 3 desirable
- Previous experience in implementation/maintenance of SM&CR requirements is desirable
- Strong analytical and problem-solving skills
- Excellent accuracy and attention to detail skills
- Excellent communication skills, including the ability to work with Senior Management
- Excellent verbal, written and numeracy skills
- Excellent organisational skills including ability to manage time and prioritise effectively
- Strong IT skills, skilled in using MS Word, Excel and experienced in working with HR or
- Compliance databases
- Able to work independently and on own initiative within specified guidelines or processes
- Able to work appropriately with confidential and sensitive information
- ‘Can do’ attitude
- Friendly and approachable attitude
- Pro-actively build strong relationships with others in the organisation
- High degree of tact and diplomacy
- Innovative, flexible and proactive approach
- Able to work individually and as part of a team
- Motivated and enjoys working in fast paced environment, against project deadlines
Benefits
- Flexible working - Hybrid 2-3 days in office
- Holiday entitlement starts at 25 days with the option to purchase up to 5 days extra
- Onsite parking (Horsham)
- Up to 5% matched employer pension contribution
- Private healthcare
- Death in Service which is up to 4 x basic salary
- Critical Illness Cover up to 2 x base salary
- Life Assurance
- Employees Shares Scheme: Eligibility after 1 years continuous service, the number of shares available each year is decided by the board of Directors. There is no fee for the shares as they are a gift from the Company.
HR Coordinator (3mths Fixed Term Contract - Hybrid)
(Hybrid 2-3 days in Horsham office)
We are representing a dynamic, market leading organisation that is going through an exciting period of growth. The business creates bespoke, cloud-based technology solutions to support Financial Services firms. This unique combination of wrap platform, discretionary and investment management allows its clients to deliver a high-class service to their clients. They are looking for an experienced HR Coordinator to join their team.
The Role
About You
Benefits